Please read the following guidelines to see if you are eligible to recover money that you may be owed. If you are entitled please complete the debt recovery form and send to The County Ground Leyland. (See related articles)
Memorandum of Procedures
14 Football Debt Recovery
14.1 Associations are required to operate a system to collect football debts on behalf of Affiliated Clubs, Affiliated Leagues and Other Associations.
14.2 Football debts are defined as those costs arising directly from football activity, and as such would include disciplinary costs (e.g. fines), match costs (e.g. Match Fees), and playing expenses (e.g. pitch hire). Incidental costs (e.g. fund raising activities, Club Subscriptions) do not fall within the scope of Football Debt Recovery.
14.3 Associations may take action against individuals or groups of individuals. Individuals may be pursued where they are refusing to reimburse an individual club for a qualifying debt. Where a club has folded its qualifying debts may be apportioned against its registered members and officers, and action taken against them individually to recover the club’s debt.
14.4 Where a club’s debts are apportioned to individuals they must then be treated as individuals, and any disciplinary action must not be linked to the recovery of the total debt.
14.5 It is incumbent on the creditor to take reasonable steps to recover the debt before asking their parent Association to take action. This would normally include approaching the debtor personally as well as contacting them in writing to seek payment.
14.6 The Parent Association should be approached as soon as it is clear there is a problem. In all cases this should be within 28 days of formal payment being requested, and 56 days of the debt being incurred
14.7 Upon receipt the Association must immediately take steps to verify whether the debt is valid and notify the creditor and debtor of its decision.
14.8 Upon being satisfied that a qualifying debt exists the Association must apportion the debt on a pro-rata basis and notify the individual or individuals concerned. The Association may add an Administration Fee (not exceeding £8) to each individual’s pro-rata debt
14.9 Upon being notified, an individual must pay the debt within 21 days of the issue of the notification letter or appeal in accordance with the appeal procedures. If payment or appeal is not received the individual will be fined an additional sum, currently £20, be suspended sine die until the debt and fine is paid and he is notified that the suspension has been lifted. This suspension will commence from (and include) the 22nd day after the date the notification was issued.
Clubs Requesting Suspension of Players.
In the first instance, the Club shall give notice in writing to the Player(s), details of the full amount owing. This notice must indicate a set number of days in which payment can be made, i.e. 14 days.
If payment of the amount owing has not been received by this time then the Club may request the suspension of the Player(s), providing the following procedure is followed.
The Club shall send a request in writing for the suspension of the Player(s), accompanied by the relevant information listed below.
- Full name and address of the Player(s)
- Players date of birth
- A detailed summary of all monies owing
- A copy of the original letter sent to the Player
- Any other Clubs the Player is currently registered with (If known)
Upon the request having been received by the Association, then the suspension notice shall be forwarded to the Player(s). An administration fee of £8.00 per Player shall be added. Wherever possible the Association shall endeavor to inform any Club that the Player is currently registered with at that time of the suspension imposed.
All payments shall be made to the Association who shall then forward the monies to the Club
The Player may request an appeal and if such request is received, then arrangements shall be made for the Club to attend the Hearing to assist the Commission appointed.
Once a player is suspended he is not allowed to play or take part in any football activities until the debt is cleared.
Leagues requesting the Suspension of Club Officials/Players
In the first instance, the League shall give notice in writing to the Club, details of the full amount owing. This notice must indicate a set number of days in which payment can be made, i.e. 14 days.
If payment of the amount owing has not been received by this time then the League may request the suspension of the Club, providing the following procedure is followed.
The League shall send a request in writing for the suspension of the Club, accompanied by the relevant information listed below.
[a] Date of Birth of all Club Officials and Players (If known)
[b] Full Name and Address of each person
[c] A copy of the original letter sent to the Club
On receipt of a valid request, the Association shall send a Suspension Notice to the Club Official/Player, an administration fee of £8.00 per Player shall be added to the amount owing. The Association shall endeavor to notify any other known Club for which the Player is currently registered with at the time the suspension is imposed.
All payments shall be made to the Association who shall then forward the monies to the League
All Club Officials and Players may request an appeal and if such request is received, then arrangements shall be made for the League Officials to attend the Hearing to assist the Commission appointed.
Once a player is suspended he is not allowed to play or take part in any football activities until the debt is cleared.
PAYMENT CAN ONLY BE MADE TO THE COUNTY FA DURING NORMAL OFFICE WORKING HOURS AND A RECEIPT OR CLEARANCE NOTICE MUST BE OBTAINED BEFORE THE PLAYER IS CLEAR TO PLAY. FAILURE TO OBTAIN THE ABOVE AND PLAY MAY RESULT IN FURTHER CHARGES
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