Blackburn Rovers Ladies celebrate winning the Women's Challenge Cup in 2016/17

Affiliation

Clubs Affiliation 2022-23

We are delighted to share with you everything you need to know to affiliate your club with Lancashire FA for the 2022/23 season.

Timing

The Lancashire FA Affiliation Window opens on Thursday 19th May 2022 and closes on Friday 1st July 2022, and you should aim to affiliate as soon as possible to ensure that there is no delay to the subsequent process of League Sanctions.

Resources and Support

To help you have a smooth affiliation process, we are sharing:

Affiliation Guide – use the link provided to access our online e-booklet that will guide you through the affiliation process and answer any queries that you may have. This guide contains many useful information and links to other areas of interest, including Funding, Safeguarding, and Discipline, amongst others.

Online support – the online support portal will have an answer to the FAQs.

Drop-in Support Sessions - join our virtual support sessions to ask any questions you may have about the affiliation process. These are taking place:

20th May 24th May, 10:30-11;30am
1st June 7th June 13:00-14:00 pm
14th June 21st June 16:00-17:00 pm

If an evening session is needed or an appointment with a member of the team please email info@lancashirefa.com.

Next Steps
We recommend you read the online guide carefully and prepare early, gathering all the information you need to complete your application in good time.

We share the data you provide during the affiliation process with funding providers who help support football investment, so take care to check that the data you provide is accurate and fully complete.

If you have any new players, why not add them to the system before the rush in July and August.

All Youth clubs will need an organisation PIN to process your DBS applications BEFORE you can affiliate.

All coaches that have DBS expiring in the next 3 months need to start the process now.

Make sure any outstanding debt is cleared. If you need to check this, please email info@lancashirefa.com.

Reach out for support from Lancashire FA if you need it, we are here to help:

Main Contacts: Rachael Pearson / Andrea Gratton
Email info@lancashirefa.com
Telephone (01772) 282763

Note: there may be changes to your affiliation between your submission in May, and the start of the season, and we will permit minor adjustments. However, for significant changes that require administrative time, we reserve the right to levy an administrative fee of up to £50.

We hope the affiliation process runs smoothly for you this year and, if you do experience, any difficulty, we ask you to check out the resources we have provided you with and get in touch so that we can resolve your issue as quickly as possible and get you back on track.

Affiliation: Step by Step

Click here to log into the Whole Game System portal using your FAN.

Click here if you have forgotten your FAN.

Click here to reset your password.

You can log into the club affiliation portal on a number of devices, including your PC, laptop, tablet and mobile phone.

Click here or type in wholegame.thefa.com into your browser and it will take you straight to the login page.

It is recommended that you use an updated web browser such as Google Chrome or Internet Explorer (version 10 or above), otherwise you may have compatibility problems.

The club affiliation portal is available to the Club Secretary, Chairman, Treasurer and Welfare Officer.

Each person must use their unique FAN number and password to log in.

A designated discipline officer can also access the system.

Yes - we are happy to arrange a one to one meeting. Please email WGS@LancashireFA.com for more information

Watch the video below, or click here to watch on YouTube.

All clubs are required to have the appropriate Public Liability Insurance in place for affiliation.

This insurance provides protection against any claims made by third parties against you e.g. claims for slips and trips or damage to third party property.

For clubs at Steps 5 and below and Tiers 3 and below (Women’s) cover is available as part of your affiliation to Lancashire County FA and, as in previous years, can be purchased through the portal.

Click here to find out more about the liability policy and view a summary of the cover provided.

It can be purchased through Lancashire FA as in previous years through the portal.

If your club already has the appropriate Public Liability Insurance in place you can upload a copy of the certificate of insurance through the portal.

It is now mandatory for ALL  teams to have the appropriate Personal Accident Insurance in place within the club.

This insurance provides protection for someone who is injured in an accident whilst participating in a club activity. This policy could provide either a lump sum benefit or weekly amount (dependent on the cover selected). 

As stipulated by The FA, personal accident insurance is compulsory for Adult 11-a-side teams and all formats of youth football. Lancashire FA supports the National Game Insurance Scheme (NGIS) which is delivered by Bluefin Sport.

*Change of minimum requirement for adult team football*

Please note that the minimum adult team entry level of cover required for Adult affiliation to Lancashire FA for the 2019/20 season has now increased to the NGIS ‘Intermediate’ policy or equivalent. Youth teams remain at the NGIS ‘Basic' policy or equivalent.

The NGIS can provide a range of levels of cover to choose from.

Click here for more information and to purchase cover online.

If you already have insurance via Bluefin Sport, you will receive a renewal notice by email or post.

Once personal accident cover has been purchased you will be required to upload evidence of the insurance in place through the portal (or if purchasing online through the NGIS, Lancashire FA will receive instant notification).

With effect from the 2017/18 season, The FA have introduced a minimum mandatory requirement for personal accident insurance for all age groups and formats of youth football.

This requirement will be covered by Rule 22 in the Standard Code of Rules Youth.

The National Game Board also gave their approval for the FA to set the minimum levels of benefit cover which are mandatory and to highlight other levels of cover.

The mandatory levels of cover must form part of the personal accident cover purchased by clubs as part of the affiliation process.

In 2012, the Football Association carried out a review of insurance across grassroots football which highlighted a lack of guidelines, and prompted the introduction of minimum standards across all Counties.

The National Game Insurance Scheme (NGIS) has been designed to address this by raising the standard of insurance covers available and to provide more affordable solutions to grassroots football.

Personal accident insurance for Adult 11 a side football has been mandatory for a number of years now and has proven to be extremely beneficial in providing protection and financial support to players at grassroots level.

The NGIS has paid in excess of £1.5m in claims since its inception in July 2012.

Bluefin Sport are a national provider of insurance and risk management solutions to the world of sport.

They are currently one of the leading providers of football insurance in the UK, with clients ranging from grassroots through to the EFL and the Premier League.

That is fine, you can simply upload your insurance documents via the portal.

Please note: until you do this your affiliation will not be approved.

It is now mandatory for the following committee members of clubs with youth teams to complete an online safeguarding course:

  • Secretary
  • Chairman
  • Treasurer
  • Welfare Officer

The course is free to complete.

Affiliation cannot be approved until all mandatory members have completed the course.

Those who completed this last summer are accredited for three years.

However, it is mandatory for ALL treasurers this year, hence this will be an action for most clubs.

Click here to access the course online

Lancashire FA will be on hand to offer you any help with any issues that you may have with the Whole Game System. 

Please email WGS@LancashireFA.com

Affiliation, Competitions & Tournaments: WGS@LancashireFA.com

Safeguarding & Welfare: Safeguarding@LancashireFA.com

Player Registration: WGS@LancashireFA.com

Charter Standard: Development@LancashireFA.com

Discipline: Discipline@LancashireFA.com